What to know
A shareholder distribution is a way to take funds out of your business without incurring payroll taxes. For a solely owned S Corporation, this is achieved by transferring funds from your business checking account to your personal bank account. However, it’s essential to be mindful of certain restrictions and considerations, as outlined below.
Shareholder Distributions vs. Wages
Shareholder distributions are different than wages. While wages are processed via your payroll system (Gusto), shareholder distributions are simple transfers of money from your business checking account to your personal account. As the sole shareholder-employee of an S Corp, you are required to pay yourself a reasonable wage, which is something you should prioritize before taking any shareholder distributions.
Precautions
If your company is operating at a loss or the company has taken loans out, it’s possible for distributions to result in negative shareholder basis, which can trigger capital gains tax.
When to Take a Shareholder Distribution
Before taking a shareholder distribution, prioritize the following:
- Confirm that you already submitted payroll for the current month.
- Confirm that you already transferred funds for the accountable plan expenses for the prior month.
- Confirm that your distribution will not cause your business checking account to dip below your reasonable minimum business checking balance. For many of our members, a good balance to aim for is $5,000-10,000 depending on the monthly salary amount.
- Confirm that you have sufficient shareholder basis for the desired distribution amount.
As long as you have completed/prioritized the items above, you can take shareholder distributions whenever desired, as often as you want.
How to Take a Shareholder Distribution
Simply transfer funds from your business checking account to your personal checking account. You can use any method you would like for transferring the funds (except for Gusto, which should only be used for monthly payroll). When you go to initiate the transfer, your bank may include a memo option. If possible, use the memo to indicate that the transfer is a shareholder distribution. In some cases, this memo will be included as part of the bank detail that is passed through to the accounting system.
FAQ
Why Are My Shareholder Distributions on the Balance Sheet More Than What I Transferred To Myself?
It is important to understand that, from an accounting perspective, a shareholder distribution may be created when a customer payment is received in a personal account as opposed to a business account. Shareholder distributions are also increased when you accidentally make a personal purchase on a business account.
If you notice that the total shareholder distributions shown on your balance sheet seems higher than expected, consider whether you had business transactions in a personal account after your S Corp books start date.
